As a small business owner, particularly in the initial stages, you often find yourself immersed in the day-to-day operations, effectively becoming the heartbeat of your business. However, as your business grows, it becomes essential to transition from working in your business to working on it. This shift is crucial for fostering creativity, innovation, and sustained growth. While administrative tasks are inevitable, they can sometimes overshadow the creative aspects of running a business. Juggling staffing, workload management, and administrative duties can leave little time for strategic planning and innovation, hindering the long-term success of your enterprise.


This week’s blog is inspired by our podcast with Jarett Hagy. Jared covers many aspects of his business including challenges he will face in the coming years in finding the right balance between maintaining the creative aspect of the business and addressing practical concerns such as staffing and workload management. Keep reading for some actionable tips on how to tackle this common challenge for many business owners like you.

Many business owners find themselves trapped in the cycle of working in their business, handling everything from client outreach to bookkeeping. While this hands-on approach may be necessary in the early stages, it can hinder scalability and limit your ability to focus on the bigger picture. Striking a balance between execution and innovation is key to thriving as a business owner. Transitioning to a more strategic role involves delegating tasks, implementing efficient processes, and seeking support when needed. By freeing yourself from the day-to-day minutiae, you can reclaim valuable time to focus on strategic initiatives that drive growth and propel your business forward.


Time Mastery is the key to unlocking your business’s full potential. It’s all about going through a mindful process of identifying where your time sinks are and seeking to correct them. Time mastery is about using the hours that you have intelligently, in a way that will better benefit your creative process and the administrative tasks that can often get in the way of that. There are three overarching steps to achieving time mastery:


Time Study


A time study is the first step to taking better control of your day. We’re all notoriously bad at recalling what we do with our time. Don’t for a second believe you can accurately recall what you’ve done in the past week, let alone yesterday. A time study offers a solution by providing a detailed overview of your time utilization. By overseeing your time accurately, you can identify patterns and inefficiencies, paving the way for strategic improvements.


Default Diary and Accountability


Creating your default diary (or block scheduling) as a business owner can be a powerful tool for maintaining accountability and productivity. Developing a default diary is the process of mapping out blocks of time each day of the week that you are allocating to different tasks you need to complete. Accountability is vital at this stage. Embracing change can be challenging, but having accountability mechanisms in place, such as regular goal check-ins and meetings with other company leaders, can help keep you on track. Remember to review your diary to see how things are going. Are you crossing sticking to your allocated time blocks? Do you find you’re able to work on tasks you need for your business? If not, what are the things you have to change? This is what you are looking for in making sure you are staying on track with what you want to focus on in your business.


Track and Adjust


Lastly, track yourself at the end of each day on how well you followed the default diary and take note of when you were sinking more time than you should into tasks. The diary should be an ongoing resource for you as you move forward. It’s an important tool for identifying time sinks and being mindful about how you spend your day. As the business changes, which it inevitably will, this resource will become invaluable for you when it comes to not falling back into the same bad, time-wasting habits that you might have had before. If you have difficulty with this, a coach can always assist you in getting back on track.


Are there not enough hours in your day to focus on the big picture of your business?  Time mastery is a skill, and it’s one that we all need to practice. A trained business coach can be an absolute lifeline when it comes to taking charge of the hours given to you in a day and freeing up more time for the things that matter to you.


If you’re ready to get unstuck & thrive by giving you the time to work on your business, not in it reach out to us.


Book your free coaching session today using the link below and let’s free your time together!